YOU ARE PTA!! Join the PS 20 PTA 2017-2018 Executive Board!
Our PTA is coming off of several successful years and we know without you this could never had happened. And we want to keep the momentum going! We want to continue to offer great programs such as Green Arts, and events like Octoberfest, Brotherhood Dinner, and Spring Fling. It’s also important that we continue a great collaboration of parents, teachers, and administrators on behalf of our children!
Executive Board Elections FAQs:
How do I nominate a candidate? First round nomination were read at the April 26th PTA meeting. Nominations will be reopened at the May 17th meeting for late entries, where elections will take place. If you are interested in running and are unable to attend the May 17th meeting, please email nominations@ps20PTA.org for instructions on that process.
When are elections? Elections will take place at the May PTA meeting, Wednesday May 17, at 6 pm, directly after Articulation Night. Proxy voting is not allowed, so please make plans to attend the May 17th PTA meeting. Free childcare for students is provided by Kaleidoscope!
How long is the Executive Board term? Positions hold a one year term from July 1st to June 30th.
I’m thinking about running, but don’t fully understand the position descriptions. Please see below or email firstname.lastname@example.org with any questions about the positions and descriptions.
I’m new to the school and don’t yet know much about how the DOE or PTA works, should I consider running? Yes! You are the PTA. If you are committed to improving your child's experience at PS 20, nominating yourself or attending the PTA meetings is a great way to learn and contribute.
Are there any positions that do not yet have any prospective candidates? Yes, we currently do not have any candidates for Financial Secretary and are seeking interested parents.
Why should I become a member of the PTA Executive Board? The #1 reason is to benefit your child and help the school. But also…
- Be a Role Model by showing your child the importance you place on their education. When parents are involved children get better grades and test scores; have better attendance, self-esteem and self-discipline; and higher aspirations and motivation toward school resulting in improved behavior in school. Involved parents have more interaction and discussion with their children and are more responsive and sensitive to their children's social, emotional, and intellectual developmental needs.
- Be Heard by suggesting and working towards change at the school and discussing issues on your mind.
- Get to know the administration and teachers and get a better understanding of their jobs, learn how administration and DOE works. In schools with a higher percentage of involved parents, teachers and principals experience higher morale; and consistent parent involvement leads to improved communication and relations between parents, teachers, and administrators.
- Build the school’s reputation Schools with involved parents establish better reputations and community support; schools that encourage and involve parents usually do better and have higher quality programs.
- Work with, build relationships with, and network with other dedicated parents and teachers.
- Plan the activities and events that you would like your child to be able to participate in.
- HAVE FUN! Get to know the entire school community – students, parents, teachers, administration – while you work with other dedicated individuals toward creating a great educational experience for your child.
PS 20 PTA Executive Board Positions
President/Co-Presidents: Presides at all meetings of the association and shall be an ex-officio member of all committees except the nominating committee. Appoint chairpersons of non-standing association committees with the approval of the executive board. Delegates responsibilities to other association members and shall encourage meaningful participation in all parent and school activities. Attends all regular meetings of the presidents’ council and shall be a mandatory member of the School Leadership Team (SLT). Meets regularly with the executive board members in accordance with the bylaws to plan the agendas for the general membership meetings. The President/Co-Presidents shall be one of the eligible signatories on checks. Candidates for Co-president must run on a slate together.
Vice President: Assists the President/Co-Presidents and shall assume his/her or their duties in absence or at his/her or their request. The Vice-President shall be one of the signatories on all checks.
Recording Secretary: Records minutes at all association meetings. Prepare notices, agendas, sign-in sheets and materials for distribution. Prepares and reads the minutes of each association meeting and shall distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership. Maintains custody of the association’s records on school premises. Incorporates all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office. Responsible for reviewing, maintaining and responding to all correspondence addressed to the association.
Correspondence Secretary: Assists PTA President/Co-Presidents throughout the year in writing correspondence such as thank-you notes, flyers etc. Good for a working parent, (not very time consuming). Will also be on standby if the Recording Secretary is not available for meetings.
Treasurer: Responsible for all financial affairs and funds of the association. Responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks. Adhere to and implement all financial procedures established by the association. Prepares and presents a written report of all transactions at every executive board and general membership meeting. This report must include income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period. Prepares the association’s interim and annual financial reports. Makes available all books and financial records for viewing by members upon request and for audit.
Financial Secretary: Receive all monies collected by the PTA. Some responsibilities of the office are specified in the unit bylaws; others are established by Council, District 13 and New York State PTA procedures. The Financial Secretary may be a member of the Fundraising Committee. This role is to support role of Treasurer.
Parent Outreach Correspondent: Serves to provide resource for connecting new parents and families to the PS 20 community. Outreach through translating information verbally and written devising and iniating events, PTA workshops, and volunteer opportunities. To assist in building relationships and creating avenues for parents to feel informed, connected and be uniquely involved in the life of the PTA and its advancement.
Parliamentarian: The Parliamentarian is an expert in parliamentary procedure who, upon request, speaks to the assembly to provide explanations or advice, but not rulings, which are always made by the presiding officer. Provides members and the executive board with training on simple Parliamentary procedures (how to state a motion rules of debate, quorums, etc.); maintain a copy of the constitution and bylaws at every general and executive CCAE meeting; sit in close proximity to the presiding officer during meetings; make sure that meetings adhere to the agenda; assist with the coordination of motions and resolutions; keep track of the order of those wishing to speak, motions, amendments, voting, etc.; assist with the election and voting procedures; support the president in maintaining order and adhering to time schedules.