YOU ARE PTA!!
Join the PS 20 PTA 2018-2019 Board!
Every year the PTA Board positions are up for election, and we want to keep up the momentum. We need strong parents to join in the vision of keeping PS 20 on top as a great school in District 13. We hope that you will consider lending your time and talents to the 2018-2019 Board, and/or encourage other parents to do so!
We anticipate our fundraising efforts to greatly increase next year, to help subsidize in part the $200,000+ loss in Title I funds for the 2019-20 year. Given this, it is especially important that we continue a great collaboration of parents, teachers, staff, and administrators on behalf of our children!
Nominations for PTA Board positions will be open in April. This is a great time to think of yourself and other parents/guardians at PS 20, and encourage people with strong organizational skills and initiative, and a willingness to put in their time and energy into the school, to join next year's board!
The future of PS 20 is in your hands!
Board Elections FAQs:
How do I nominate a candidate? First round nomination will be held at the April 18 PTA meeting. Nominations will be reopened at the May 23 meeting for late entries, where elections will take place. If you are interested in running and are unable to attend the May meeting, please email email@example.com for instructions.
When are elections? Elections will take place at the May PTA meeting, Wednesday May 23, at 6 pm. Proxy voting is not allowed, so please make plans to attend the May 17th PTA meeting. Free childcare for students will be provided.
How long is the PTA Board term? Positions hold a one year term from July 1st to June 30th.
I’m thinking about running, but don’t fully understand the position descriptions. Please see below or email firstname.lastname@example.org with any questions about the positions and descriptions.
I’m new to the school and don’t yet know much about how the DOE or PTA works, should I consider running? Yes! You are the PTA. If you are committed to improving your child's experience at PS 20, nominating yourself or attending the PTA meetings is a great way to learn and contribute.
The number one reason YOU should become a member of the PTA Board is to benefit your child and help the school.
Be a Role Model by showing your child the importance you place on their education. When parents are involved children get better grades and test scores; have better attendance, self-esteem and self-discipline; and higher aspirations and motivation toward school resulting in improved behavior in school.
Be Heard and Plan by suggesting and working towards change at the school and discussing issues that are on your mind and share ideas and concerns.
Get to know the Administration, Teachers, and Staff these are your children’s second caretakers and they need your support. Get a better understanding of their jobs while learning how the DOE works.
Build the school’s reputation Schools with actively involved parents establish better reputations and community support; school programs that encourage and involve parents usually do better and have higher quality programs.
Work with, build relationships with, and network with other dedicated parents and teachers towards creating a great educational experience for your child. Be a part of the district-wide network through School’s Leadership Team(SLT), District Leadership Team(DLT), District 13’s Presidents’ Council, and Community Education Council.
Grow by putting your skills and hobbies to use for a noble cause.
Witness Improvement by being involved in grant writing and state funding that brings solutions and makes positive changes.
Consider becoming a part of this great opportunity!!
PTA Board Positions
President/Co-Presidents: The President/Co-Presidents shall preside at all meetings of the association and shall be an ex-officio member of all committees except the nominating committee. The President/Co-Presidents shall appoint chairpersons of non-standing association committees with the approval of the Board. The President/Co-Presidents shall delegate responsibilities to other association members and shall encourage meaningful participation in all parent and school activities. The President/Co-Presidents shall attend all regular meetings of the presidents’ council and shall be a mandatory member of the School Leadership Team (SLT). The President/Co-Presidents shall meet regularly with the Board members in accordance with the bylaws to plan the agendas for the general membership meetings. The President/Co-Presidents shall be one of the eligible signatories on checks. The President/Co-Presidents shall assist with the June transfer of association records to the incoming Board.
Candidates for Co-President must run on a slate together.
Vice President: The Vice-President shall assist the President/Co-Presidents and shall assume the President/Co-Presidents duties in his/her or their absence or at the President/Co-Presidents request. The Vice-President shall be one of the signatories on all checks. The Vice-President shall assist with the June transfer of association records to the incoming Board.
Recording Secretary: The Recording Secretary shall record minutes at all association meetings. The Recording Secretary’s responsibilities shall include the preparation of notices, agendas, sign-in sheets and materials for distribution. The Recording Secretary shall prepare and read the minutes of each association meeting and shall distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership. The Recording Secretary shall maintain custody of the association’s records on school premises. The Recording Secretary shall incorporate all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office. The Recording Secretary shall be responsible for reviewing, maintaining and responding to all correspondence addressed to the association. The Recording Secretary shall assist with the June transfer of all association records to the incoming Board.
Correspondence Secretary: Assists PTA President/Co-Presidents throughout the year in writing correspondence such as thank-you notes, flyers etc. Good for a working parent, (not very time consuming) Will also be on standby if the Recording Secretary is not available for meetings.
Co-Treasurers: The Co-Treasurers shall be responsible for all financial affairs and funds of the association. The Co-Treasurers shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks. The Co-Treasurers shall adhere to and implement all financial procedures established by the association. The Co-Treasurers shall prepare and present a written report of all transactions at every Board and general membership meeting. This report must include income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period. The Co-Treasurers shall also prepare the association’s interim and annual financial reports. The Co-Treasurers shall make available all books and financial records for viewing by members upon request and for audit. The Co-Treasurers shall assist with the June transfer of all association records to the incoming Board.
Financial Secretary: The Financial Secretary is an elected officer authorized to receive all monies collected by the PTA. Some responsibilities of the office are specified in the unit bylaws; others are established by council, district 13 and New York State PTA procedures. The Financial Secretary may be a member of the Fundraising Committee. This role is to support role of the acting Co-Treasurers.
Parent Outreach Correspondent: serves to provide resource for connecting new parents and families to the PS 20 community. Outreach throughdevising and initiating events, PTA workshops, and volunteer opportunities. Assist in building relationships and creating avenues for parents to feel informed, connected and be uniquely involved in the life of the PTA and its advancement.
Parliamentarian: The Parliamentarian is an expert in parliamentary procedure who, upon request, speaks to the assembly to provide explanations or advice, but not rulings, which are always made by the presiding officer. The duties of the Parliamentarian is to: provide members and the Board with training on simple Parliamentary procedures (how to state a motion rules of debate, quorums, etc.); maintain a copy of the constitution and bylaws at every general and executive CCAE meeting; sit in close proximity to the presiding officer during meetings; make sure that meetings adhere to the agenda; assist with the coordination of motions and resolutions; keep track of the order of those wishing to speak, motions, amendments, voting, etc.; assist with the election and voting procedures; support the president in maintaining order and adhering to time schedules.
Committee Chair Positions (Appointed by the Board, not elected positions):
Fundraising Committee Chairperson(s): The Chairperson(s) oversees all fundraising efforts including, but not limited to: school photos, book fairs, catalogue sales, grant opportunities, other fundraising events, annual appeal, appeals for specific programs. The Fundraising Committee Chairperson/Co-Chairperson is a member of the PTA Board.
Hospitality & Event Committee Chairperson(s): The Chairperson(s) oversees the food and drinks at events and decorations. Including but limited to: the management of menus and food prep for events, and ensures adequate supplies.
Communications Committee Chairperson(s): The Chairperson(s) ensures delivery of information to parents in a timely manner, using the following outlets: email newsletters, backpacking flyers, Facebook, Twitter and website updates, and the display case at the school entrance.
Green Arts Committee Chairperson(s): The Chair will oversee the Green Arts Committee which works with instructors and classroom teachers on curriculum, researches and brainstorms ideas for funding and outreach opportunities, communicates with administration, oversees progress of the program.