PTA Board 2023-2024

President/Co-Presidents

The President/Co-Presidents shall preside at all meetings of the association and shall be an ex-officio member of all committees except the nominating committee.  The President/Co-Presidents shall appoint chairpersons of non-standing association committees with the approval of the executive board. The President/Co-Presidents shall delegate responsibilities to other association members and shall encourage meaningful participation in all parent and school activities. The President/Co-Presidents shall attend all regular meetings of the presidents’ council and shall be a mandatory member of the School Leadership Team (SLT).  The President/Co-Presidents shall meet regularly with the executive board members in accordance with the bylaws to plan the agendas for the general membership meetings. The President/Co-Presidents shall be one of the eligible signatories on checks. The President/Co-Presidents shall assist with the June transfer of association records to the incoming executive board.

Candidates for Co-President must run on a slate together.

Vice President

The Vice-President shall assist the President/Co-Presidents and shall assume the President/Co-Presidents duties in their absence or at the President/Co-Presidents’ request. The Vice-President shall be one of the eligible signatories on all checks. The Vice-President shall assist with the June transfer of association records to the incoming executive board.

Recording Secretary

The Recording Secretary shall record minutes at all association meetings.  The Recording Secretary’s responsibilities shall include the preparation of notices, agendas, sign-in sheets and materials for distribution. The Recording Secretary shall prepare and read the minutes of each association meeting and shall distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership. The Recording Secretary shall maintain custody of the association’s records on school premises. The Recording Secretary shall incorporate all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office. The Recording Secretary shall be responsible for reviewing, maintaining and responding to all correspondence addressed to the association. The Recording Secretary shall assist with the June transfer of all association records to the incoming executive board.

Correspondence Secretary

Assists PTA President(s) and PS20 administration throughout the year in editing and maintaining correspondence such as Konstella, website and social media, calendar updates, event announcements, flyers etc. Will also be on standby if the Recording Secretary is not available for meetings.

Treasurer

The Treasurer shall be responsible for all financial affairs and funds of the association.  The Treasurer shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks. The Treasurer shall adhere to and implement all financial procedures established by the association. The Treasurer shall prepare and present a written report of all transactions at every executive board and general membership meeting. This report must include income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period. The Treasurer shall also prepare the association’s interim and annual financial reports. The Treasurer shall make available all books and financial records for viewing by members upon request and for audit. The Treasurer shall assist with the June transfer of all association records to the incoming executive board.

Financial Secretary

The Financial Secretary is an elected officer authorized to receive all monies collected by the PTA. Some responsibilities of the office are specified in the unit bylaws; others are established by council, district 13 and New York State PTA procedures. The Financial Secretary may be a member of the Fundraising Committee. This role is to support the role of the acting Treasurer.

Parliamentarian

The Parliamentarian is an expert in parliamentary procedure who, upon request, speaks to the assembly to provide explanations or advice, but not rulings, which are always made by the presiding officer. The duties of the Parliamentarian is to: provide members and the executive board with training on simple Parliamentary procedures (how to state a motion rules of debate, quorums, etc.); maintain a copy of the constitution and bylaws at every general and executive CCAE meeting; sit in close proximity to the presiding officer during meetings; make sure that meetings adhere to the agenda; assist with the coordination of motions and resolutions; keep track of the order of those wishing to speak, motions, amendments, voting, etc.; assist with the election and voting procedures; support the president in maintaining order and adhering to time schedules.

Parent Outreach CorrespondentS

This person's responsibility is to reach out to new parents, Grandparents, and non-English Speaking Community. To translate information verbally and written when necessary. To reach out to classrooms and generate Class Parent Leaders for each class. To assist with the goal that we reach our entire school population as best as possible. To always have knowledge of what is going on and communicate that information to the necessary people.

PTA Elections and FAQ

Per the DOE, PTA Board Elections for the next school year must be held in the Spring before the last day of school. At that time, three mandatory officers (president, recording secretary and treasurer) are elected—along with any other board positions that are open. All members of the PS 20 community are welcome to run for any PTA Board position during Elections, and nominations can be submitted via nominations@ps20.org.

• How long is the Executive Board term? Positions usually hold a one year term from July 1st to June 30th.

• When does the Board meet? Meetings are held at least weekly or bi-weekly. We understand that this time may be difficult to make for some working parents or caregivers, or those with additional child care responsibilities.  Please don’t be dissuaded!  The board can remain flexible, including about monthly attendance.

• What positions are open? All positions are open to eligible candidates, though some current officers will likely be running to renew their terms. There are also committee chair positions available.

• Where can I find more information? For detailed information about PTAs, the Chancellor’s A660 Regulations outline all rules and responsibilities of PTAs. For questions about the PS 20 Board, you can email board@ps20.org.